**Rental Agreement**

 

Note: Rental Contract must be completed and signed by the person(s) who is legally and financially responsible for the event.

 

**This Rental Agreement** ("Agreement") is entered into as of [Date] by and between Savvee Visions LLC, doing business as The Luxe Collection ("Lessor"), and [Customer Name] ("Lessee"), whose address is [Customer Address].

 

**1. Rental Terms**

 

**1.1 Pricing & Rates**

Prices quoted are valid only for the specified contract dates. For extended rental periods, please inquire about rates. All charges apply to the entire rental duration, irrespective of whether the equipment is used.

 

**1.2 Customer Pickup Orders**

Customer pick-up and return are available Monday through Friday, between 9:00 AM and 4:00 PM. A non-refundable 50% initial payment and a signed contract are required for all reservations. Reservations must be finalized and paid in full prior to the start date of the contract. For new customers, a $250.00 security deposit is required for the first will call order, which is fully refundable upon return of the items.

 

**1.3 Delivery Orders**

A non-refundable 50% initial payment and a signed contract are required for all delivery reservations. Once reserved, tents cannot be added or removed without incurring a 50% charge of the total tent cost. Reservations must be finalized and paid in full 2 weeks prior to the start date. No refunds are provided for changes made within 2 weeks of the start date. Delivery fees are calculated based on zip code and truck requirements. Additional charges apply for delivery beyond the tailgate, after-hours services, and setup/tear down not included in the delivery fee. Delivery and setup schedules are subject to change.

 

**2. Payments**

 

**2.1 Payment Terms**

All payments are non-refundable. Payment can be made by check or credit card. Checks must be received at least 5 business days before the deadline for processing. Credit card payments incur a 3% processing fee. A credit card must be kept on file and will be used for incidentals or unpaid balances. Unpaid balances will be charged to the card on file after 30 days from the end of the contract date unless alternate arrangements are made.

 

**2.2 Late Returns & Payments**

Lessee is responsible for paying rental fees and any additional agreed-upon charges. Past due amounts accrue interest at 1.5% per month, compounded every 30 days until payment is made.

 

**3. Cancellations & Postponements**

 

**3.1 Cancellations**

Cancellations result in the forfeiture of any payments made. For pickup orders, cancellations on the day of the rental incur the full contract amount or a restocking fee. Deliveries canceled within 2 weeks of the contract start date are liable for the full contract amount.

 

**3.2 Postponements**

If the event is postponed more than 30 days before the original date, the contract may be moved to a new date within 1 year. Payments made will be applied to the new date, subject to availability. Postponements within 30 days or beyond 1 year from the original date follow the same policy as cancellations. For recurring events, cancellations more than 30 days before the date can be applied to the next event within 1 year. Postponements within 30 days follow the cancellation policy.

 

**4. Damage Waiver & Missing Equipment**

 

**4.1 Damage Waiver**

A non-refundable 9% Damage Waiver charge covers accidental damage and normal wear. It does not cover missing items. Lessee is responsible for full replacement costs for missing items. Damaged items must be returned for assessment. Excessive damage due to negligence or theft will incur additional charges. Linens with severe damage are not covered and may be charged at full replacement cost.

 

**4.2 Missing Items**

Lessee will be notified of missing items and has the opportunity to return them to avoid charges. Missing items will be charged at full replacement cost if not returned.

 

**5. Outside Vendors**

 

Lessee authorizes hired vendors to revise rental orders. If vendors are not allowed to revise orders, this must be communicated to Lessor in advance. Lessee assumes financial responsibility for the contract and any balances due.

 

**6. Liability**

 

Lessee assumes all risk and liability for the equipment's use, including personal injuries and property damage. Lessee agrees to indemnify Lessor and its affiliates against all third-party claims, damages, and costs arising from Lessee's use of the equipment or breach of this Agreement.

 

**7. Legal Fees**

 

In the event of litigation to enforce this Agreement or resolve disputes, the prevailing party is entitled to recover legal fees and costs. This Agreement is governed by the laws of the State of Kentucky. Disputes will be resolved in the courts of Jefferson County, Kentucky.

 

**8. Additional Terms for Leased Tents**

 

Tents are temporary structures and should not be used for shelter from severe weather. Lessee is responsible for monitoring weather conditions and evacuating the tent if necessary. Lessee assumes all risks related to the use and erection of the tent, including any damage to the site or underground utilities. The tent must conform to electrical codes, including the use of Ground Fault Interrupter (GFI) devices.

 

**9. Equipment Warranties**

 

Lessor makes no warranties regarding the equipment's design, quality, condition, or fitness for any purpose.

 

**Contact Information**

 

For any questions or further information, please contact us at:

 

Savvee Visions LLC DBA The Luxe Collection  

Phone: 502-890-5735  

Website: [theluxecollection.com](http://theluxecollection.com)  

 

This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, whether written or oral.

 

**Acknowledgment**

 

By signing below, Lessee acknowledges and agrees to the terms and conditions outlined in this Rental Agreement.